Oversees and coordinates the work of the executive board to run a PTA effectively

Presides at PTA board and association meetings

Remains impartial and does not vote, unless in the case of a tie

Serves as the official contact, communicator and unbiased representative of the PTA

Oversees financial compliance

Designated as an authorized signer for PTA checks, contracts and authorizations for payment

Serves as ex-officio member of all committees except the nominating committee

Works with other PTA leaders to connect families, school and community to support student success

Serves as a liaison with school administration or community partners

Checks in regularly with officers and committees to ensure the overall plan is on target

Identifies challenges and invites solutions

Stays up to date with all PTA programs and resources

Recruits and mentors volunteers and future leaders

Volunteers at events

Attends annual conferences and trainings 

Review PTA calendar of events and use to schedule website, social media updates, event promotion and publicity

Set submission deadlines for the year for all publications

Develop a communications plan and budget based on the PTA objectives

The PTA membership chairman/vice president works with the membership committee to plan the annual membership campaign. 

The membership chairman/vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTA board and association meetings, collecting dues, and distributing membership cards.

Attract new members and retains previous members;

Develop an outreach component within the campaign for underrepresented groups by tackling barriers to involvement such as language and culture;

Include a student, teachers and staff involvement element in the campaign.

Takes minutes at board and association meetings

Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

Handles PTA correspondence as directed by the president

Maintains and preserves PTA records and important documents to pass on at the end of the term

Maintains permanent records to track unit funds and financial transactions

Chairs budget committee and prepares annual budget for adoption by the association

Pays all PTA bills as authorized by board or association

Prepares reports for every board and association meeting and an annual financial report

Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Audits the books and financial records of a PTA to determine their accuracy

Presents written reports on audits to the board and the association for adoption

Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

Captures, assembles and preserves record of activities and achievements of a PTA

Collects volunteer hours for PTA meetings and events

Completes and submits the PTA Unit- Annual Historian Report to council/district PTA

Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever

Copies for minutes, procedure book and, if applicable, president’s memory book

Displays or presents brief overview of PTA year at meeting near the end of the school year

Assists the president to manage meetings and advises on parliamentary procedure

Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years

Arranges nominating committee’s first meeting, providing information on nomination and election process

Supports and guides the various sub-committee chairs to plan and organize fundraising activities using the 3:1 rule

Focuses on raising the amount of funds needed to meet the unit’s budget

Presents reports on proposed fundraising activities at board and association meetings for approval

Acts as the official host of a PTA in creating a welcoming atmosphere at meetings and events

Works with the committee and other chairs to organize and set up refreshments, food, decorations, registration, greeters and child-care for PTA meetings and events

Maintains hospitality supplies and equipment and an updated inventory

Presents hospitality budget for approval at executive board meeting at start of the PTA year and monitor authorized budget

Reports on hospitality plans at board meetings for upcoming PTA events

Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs

Develops annual program calendar and presents it at PTA association meeting for adoption

Provides publicity information for newsletters, website, and social media

Oversees and delegates volunteer recruitment for implementing and running programs