PTA Job Descriptions

Elected Officers

The following officers are part of the Executive Board and serve at least a one year term. Officers may choose to complete up to two terms. Elections take place in April. Click here to email the executive board for more information or directly email the current officer.
  • Oversees and coordinates the work of the executive board to run a PTA effectively

  • Presides at PTA board and association meetings

  • Remains impartial and does not vote, unless in the case of a tie

  • Serves as the official contact, communicator and unbiased representative of the PTA

  • Oversees financial compliance

  • Designated as an authorized signer for PTA checks, contracts and authorizations for payment

  • Serves as ex-officio member of all committees except the nominating committee

  • Works with other PTA leaders to connect families, school and community to support student success

  • Serves as a liaison with school administration or community partners

  • Checks in regularly with officers and committees to ensure the overall plan is on target

  • Identifies challenges and invites solutions

  • Stays up to date with all PTA programs and resources

  • Recruits and mentors volunteers and future leaders

  • Volunteers at events

  • Attends annual conferences and trainings
  • Takes minutes at board and association meetings

  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

  • Handles PTA correspondence as directed by the president

  • Maintains and preserves PTA records and important documents to pass on at the end of the term
  • Maintains permanent records to track unit funds and financial transactions

  • Chairs budget committee and prepares annual budget for adoption by the association

  • Pays all PTA bills as authorized by board or association

  • Prepares reports for every board and association meeting and an annual financial report

  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates
  • Audits the books and financial records of a PTA to determine their accuracy

  • Presents written reports on audits to the board and the association for adoption

  • Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws
  • Works as the primary aide to the president

  • Helps lead a PTA towards specific goals consistent with PTA purposes and policies

  • Performs president’s duties in his or her absence

  • Carries out other duties outlined in unit bylaws and standing rules or as assigned.
  • Captures, assembles and preserves record of activities and achievements of a PTA

  • Collects volunteer hours for PTA meetings and events

  • Completes and submits the PTA Unit- Annual Historian Report to council/district PTA

  • Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever

  • Copies for minutes, procedure book and, if applicable, president’s memory book

  • Displays or presents brief overview of PTA year at meeting near the end of the school year

Appointed Positions

These roles are appointed by the president and serve as part of the Executive Board. These positions include standing committee chairs whom oversee committees that operate thought-out the course of the school year. Email the Committee Chair for more information on how to get involved.
  • Assists the president to manage meetings and advises on parliamentary procedure

  • Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years

  • Arranges nominating committee’s first meeting, providing information on nomination and election process
  • Review PTA calendar of events and use to schedule website, social media updates, event promotion and publicity

  • Set submission deadlines for the year for all publications

  • Develop a communications plan and budget based on the PTA objectives
  • Supports and guides the various sub-committee chairs to plan and organize fundraising activities using the 3:1 rule

  • Focuses on raising the amount of funds needed to meet the unit’s budget

  • Presents reports on proposed fundraising activities at board and association meetings for approval
  • Acts as the official host of a PTA in creating a welcoming atmosphere at meetings and events

  • Works with the committee and other chairs to organize and set up refreshments, food, decorations, registration, greeters and child-care for PTA meetings and events

  • Maintains hospitality supplies and equipment and an updated inventory

  • Presents hospitality budget for approval at executive board meeting at start of the PTA year and monitor authorized budget

  • Reports on hospitality plans at board meetings for upcoming PTA events
  • Set attainable membership goals for the year

  • Develop a membership theme, if appropriate

  • Create a year-long calendar of membership events including due dates set by council and district PTAs for remittances, and for awards and incentive
  • Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs

  • Develops annual program calendar and presents it at PTA association meeting for adoption

  • Provides publicity information for newsletters, website, and social media

  • Oversees and delegates volunteer recruitment for implementing and running programs


The following are some of the groups lead by one of the committee chairs to meet a common goal. Anyone can join a committee at any time throughout the year. For more information or to join a committee click on the committee below to directly email the committee chair.